POSITION TITLE: Business Manager: Starting August 11, 2025
REPORTS TO: Executive Director
PRIMARY FUNCTION:
The School Business Manager reports to the Executive Director and also works closely with the
School Board to ensure successful financial operation of the school. Duty areas include financial
strategic planning, budget oversight, fiscal reporting, payroll and personnel, general accounting,
and other professional duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Domain #1: School Finances
▪ Work with the Executive Director to prepare the annual budget and when approved
submit all required budget reports to the Idaho State Department of Education
▪ Assist the Executive Director with State and Federal applications and reporting (i.e.
Title I, IDEA Part B, Child Nutrition Program)
▪ Monitor expenses and ensure adherence to the approved budget
▪ Prepare financial information and reports as requested by the Executive Director,
School Board, lenders, and various state agencies
▪ Work with the Executive Director and School Board, keeping them apprised of
unforeseen expenditures or budget overages and working together to study program
feasibility or requested resources
▪ Assist and cooperate with outside auditors and the Charter School Authorizer in the
conduct of approved audits or review of the School’s fiscal records
▪ Look for and/or recommend ways to become more efficient and save money
Domain #2: Payroll and Personnel
▪ Assist with contracts and work with the Executive Director on salary schedules
▪ Maintain employee records regarding salary, retirement, social security, withholding
taxes, insurance, sick/personal time, etc.
▪ Process monthly payroll on schedule
▪ File all required state and federal payroll tax reports (including 941, W-2, 1099s, Idaho
910, 020, 967), PERSI transmittals and submit payments in a timely manner
▪ Assist the Executive Director in the oversight of benefit programs including retirement,
health and life insurance programs; advise employees regarding these programs; and
work closely with benefit providers/brokers
Domain #3: General Accounting Support
▪ Verify accuracy of and record all deposits
▪ Assist with purchasing/bidding/contracts
▪ Review invoices and credit card statements ensuring proper documentation, pay bills
in a timely manner, and record expenditures
▪ Submit grant reimbursement requests to the Idaho State Department of Education
▪ Prepare monthly bank reconciliations
▪ Ensure accounting is consistent with State requirements (including IFARMS, ISEE)
▪ Track and file sales tax reports, coordinating with fundraising committee to ensure
proper sales tax reporting
Domain #4: Other Professional Duties
▪ Work with office personnel as needed regarding finances, state and federal reporting,
and student/staff (ISEE) data systems and records
▪ Assist the Executive Director with Child Nutrition Programs and oversight of the
National School Lunch Program (including meal applications, required reporting, etc.)
▪ Review Medicaid financial reports and submissions to ensure timely payment of claims
▪ Assist with policy development related to financial management
▪ Identify areas for personal professional development and take responsibility to
research or ask for staff development opportunities to develop these areas
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must
be able to perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill and/or ability required. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
Requirements:
▪ An understanding of fund accounting and generally accepted accounting practices
▪ Excellent computer skills including experience with accounting programs. spreadsheets
and word processing
▪ Collegial attitude and ability to both work with a diverse body of people and work
independently
▪ Ability to work in an environment with frequent interruptions
▪ Must successfully complete a criminal background check at candidate’s expense
▪ Enthusiastic about what Palouse Prairie Charter School has to offer students, staff,
families, and the community
Desired Qualifications:
▪ Working knowledge of i2m finance program
▪ Knowledge and experience with school finance requirements in the state of Idaho
EDUCATION and/or EXPERIENCE:
▪ Bachelor’s Degree in Business Administration/Accounting or similar related discipline
▪ Six (6) years of prior related accounting experience in lieu of the above educational
requirements
EVALUATION:
Performance of this job shall be evaluated annually in accordance with provisions of the board’s
policy on evaluation of classified personnel.
COMPENSATION:
Based on experience and education. 30-35 hours a week. Employee benefits include medical,
dental, and optional vision insurance coverage. Participation in the PERSI retirement plan.
To Apply: Send your resume and the names and contact information for three references to
Executive Director, Sara Beggs Phd., sbeggs@palouseprairieschool.org. Please put Business
Manager Position in the subject line.
PALOUSE PRAIRIE IS SEEKING SUBSTITUTE TEACHERS
Eligibility Criteria.
1. Possess a high school diploma or equivalent
2. Have successfully completed an Idaho State Department of Education background check & fingerprinting, at employee’s expense (PPCS will provide State Department of Education fingerprinting forms)
3. Prior experience in schools is preferred
4. Preference is given to substitute teachers who have obtained at least a bachelor’s degree
Selection Criteria.
Experience in an educational setting and/or training in an educational program
General Duties & Responsibilities.
1. Assume the responsibilities for instructing classes when a teacher is absent
2. Assumes responsibility for overseeing pupil behavior in class and during lunch and other regular activities.
3. Consult with the director before initiating any teaching or other procedures not specified in the lesson plan
Compensation. $110 per day
Availability. As Needed
Substitute Application Packet