Employment at Palouse Prairie Charter School

POSITION TITLE: Office Assistant
REPORTS TO: Executive Director

Office Assistant

Palouse Prairie Charter School is looking for a dynamic, highly qualified, highly motivated candidate to support staff, families and students as the Office Assistant 30 hours a week.  The Office Assistant is responsible for providing support to the Business Manager, Director and Administrative Assistant/ISEE Specialist, actively engage in faculty meetings, and ensure clear communication amongst all PPCS Stakeholders.  Specific areas in which the Office Assistant will be responsible for include: front desk customer service, lunch program lead, homeless/migrant education liaison, inventory and acquisitions, and other duties may be assigned by the Director.   The Office Assistant is to maintain a high level of professionalism when engaging with staff and family community, this includes professional dress and communication. The job also demands a professional that wants to learn in grow in their practice. Applicants should send a cover letter, resume, and contact information for three professional references to Sara Beggs at: sbeggs@palouseprairieschool.org

Responsibilities:

Front Office/Customer Service:

• Maintain professional point of contact in language and dress as school’s first contact
• Receive all calls/messages and forward communication to personnel in a timely manner
• Provide families needed paperwork 
• Receive and document payments and donations
• Conduct basic First Aid for students sent to the office with minor injuries
• Track student attendance and lunches in student database
• Manage fieldwork coordination with families and staff 
• Oversee advertising, registration and tracking of Art Camps
• Prepare deposits for Business Manager review
• Update emergency contact information in student files and to staff
• Maintain a clean and organized front desk, work space and public office space 
• Update and follow the operational database, prioritize tasks and track completion
• Collaborate effectively with Director, Office Staff and Teachers
• Other tasks as assigned by the Executive Director

Communication:

• Welcome all families and students as they enter the school
• Maintain a professional and friendly tone of voice when communicating with families on the phone
• Maintaining confidentiality and calm and professional language in sensitive situations
• Facilitate effective communication between staff and families
• Manage the office email account and google calendar
• Create weekly Quail Call Newsletter
• Send out Director’s Notes and the Boards Quails Eye View

Lunch Program:

• Communicate daily lunch count to food vendor
• Verify what was ordered vs. what we are charged for
• Manage daily pick-up and serving of lunches (getting subs as needed)
• Be trained as a stand in lunch server if needed

School Safety:

• Send in daily bus rider count
• Track student attendance, following up with families as needed
• Schedule fire drills and send out reminders to staff on the Monday of the scheduled week

Inventory and Acquisitions:

• Inventory office, custodian and classroom first aid supplies, request purchases as needed
• Conduct instructional and operational purchasing  
• Receive and verify purchases and deliver to requestor
• Pick up PO box mail 2-3 times a week and distribute
• Coordinate Maintenance Requests
• Mail testing reports and file AR’s with testing reports

Why Work at Palouse Prairie Charter School?

Palouse Prairie Charter School is an EL Education school.  The school is a positive professional culture where trust is built so the professionals working at the school can take risks, show vulnerability and under the vision of supporting all students emotionally, academically and socially.  The work environment supports a growth-oriented and impact-focused professional collaboration.  Palouse Prairie Charter School is a wonderful community built by strong relationships between families, students, staff and stakeholders.  Leadership fosters an environment where all staff members feel safe, valued, and productive in a culture that respectfully challenges them to do more than they think is possible. 
 
PPCS prefers candidates with the following qualifications:

Bachelor’s Degree
At least 3 years experience as an office assistant
 
Compensation

Depends on Experience. It can range from $18.61-$20.51/hour.
Full Benefits